Microsoft Word Settings for PDF/A

Word 2007 (or older) with the Adobe PDFMaker plugin

In Word 2007, click the Acrobat tab and Preferences:

In older versions of Word, select Change Conversion Settings from the Adobe PDF menu:

The Acrobat PDFMaker window is displayed.

  1. In the Conversion Settings drop-down, select PDF/A-1b:2005 (RGB) [PDF/A-1b:2005 (CMYK) is also acceptable].
  2. Check the box for the Create PDF/A-1a:2005 compliant file.
  3. Click the OK button.

Thereafter, any PDF you create with Word will be in PDF/A format.

Word 2007 (without PDFMaker)

Click Save as and select PDF or XPS:

The Publishing As window is displayed. Click the Options button; in the Options window, click the checkbox for ISO 19005-1 Compliant(PDF/A).

Click the OK button to return to the Publish As window. Click the Publish button to save the PDF/A file.

Word 2010

Click File, Save & Send and select Create PDF/XPS:

For either version of Word, the Publish As window is displayed. Click the Options button; in the Options window, click the checkbox for ISO 19005-1 Compliant(PDF/A):

Click the OK button to return to the Publish As window. Click the Publish button to save the PDF/A file.